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WineScheduler: At a glance

Some of the features in the WineScheduler are listed below.

Never miss a production task again

WineScheduler automatically creates a daily worksheet that lets you know what needs to be accomplished each day for production and bottling. This worksheet shows every kit in production that needs to be racked, stabilized, filtered, and customized. It also shows bottling appointments, customers who have been emailed a bottling reminder, or who need a reminder call, and customers that have missed bottling appointments.

As wine kits are made for customers throughout the day, a list will appear showing first to last by customer name. This is helpful if you have a customer queue as you can call the customer by name when the yeast is ready to be poured.

See your daily worksheets up to 10 days in advance so you can schedule staff according to work load.

Date, time and employee interaction is tracked by user and archived so you can look up information on any kit at any time.

Bottling appointments made easy

WineScheduler automatically emails customer appointment reminders and allows customers to rebook on-line. You can customize bottling reminder emails to promote in-store sales.

For customers who prefer to be telephoned, WineScheduler creates a daily call list for you.

Bottling stations can been added as needed and customers can be booked on numerous stations in the same time slot. Our drop down calendar shows all available bottling appointments for multiple stations, which ensures you never double book.

Create a customer agreement in seconds

WineScheduler automatically generates a two-part, one page customer agreement. Part one contains dates needed for racking, stabilizing, filtering and bottling and remains with the kit as it journeys through production. Part two is given to the customer and contains all information required by law. The POS module includes the bottling appointment on the customer invoice.

Easy Reports

WineScheduler gives you insight into totals of in-house kits made daily, monthly and yearly to help with ordering.

You can view reports on tasks completed, filtering, bottling, racking and custom kit steps – up to 10 days in advance.

Manage customers

Manage Customers allows you to add customers, export customer lists, search for customers and view all agreements.

Manage employees

WineScheduler allows you to create an individual login for each employee. When an employee is logged in, WineScheduler tracks the steps taken by each employee as they work through the production process.

Setting store hours and holiday hours

Set specific opening and closing hours on dates and set closed all day for Holidays. Bottling appointments will not show on these days.


Set how many days each wine kit needs for racking and stabilizing. These settings can be deferred if the S.G. hasn’t been met.  Set how many days you would like stabilizing to be deferred. This setting determines when a kit will be flagged as overdue.

Inventory control

WineScheduler can track your wine and beer kit inventory and alert you when quantities are low.

Peace of mind

Never lose your company information again. Unlike other systems WineScheduler is on-line and is backed up every day!


WineScheduler is encrypted with the latest in security technology that ensures your information is secure. Access WineScheduler from anywhere to get the latest information on your business.


We grow when you do with our Add-On Modules

In addition to managing the kit making process in your ferment-on-premise operation, Add-on modules in the WineScheduler can help manage your sales and accounting and when your business expands, bottling stations can be added when needed.

Point of Sale Cash Register module

The POS module is fully integrated with the WineScheduler so making a sale is even easier!

In the POS you can track sales, invoices, returns, customer purchase history, gift cards, inventory, and much more!

Daily Sales: The Daily Sales Report records every transaction each day and archives every transaction ever made. You can view daily, monthly and yearly sales reports or search for archived reports by date.

Invoices: Review every invoice created in your store. Invoices can be filtered by day, month year or specific date ranges.

Customer History: Review every purchase made by customers in your store.

Rentals: See which rentals are rented out or in stock at a glance. View history of individual rental items.

Sales, Cost & Profit: At a glance, view your sales cost and profit filtered by day, month, year or by date.

Inventory: Know at a glance what your inventory cost is today and what you have in inventory. Track your inventory by last sale, day sales, month sales or life sales. WineScheduler will alert you when specific inventory items are getting low and remind you to re-order.

Cash Drawer Totals: At a glance, view Cash Drawer Totals filtered by today, yesterday or by a custom date. Use this feature to ensure your daily sales match the cash and debit and credit card sales.

Gift Cards: Sell and redeem gift cards. At a glance, sort gift cards by Active Cards, Redeemed Cards or All cards. View Gift card history and see what is outstanding.

Bottling station module

WineScheduler is automatically loaded with 1 bottling station. As you business expands, you can add bottling station modules so bottling appointments can be booked simultaneously at different stations.


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